Come to the 4th Annual Co-op Fall Gathering

NaBors Oktoberfest!

Saturday 19 October
From 3:00 p.m.
In the courtyard

We’ll have brats, dogs, beer and fixings. Feel free to bring a side.

Rain date: Sunday the 20th

To: All Residents
From: Justin Verret, Managing Agent
Re: Heating Season and Radiator Maintenance

Now that the heating season has started, I want to remind all residents about proper radiator maintenance. Radiators and radiator valves are the responsibility of each shareholder. Following the procedures below will minimize repairs and damage to your apartment as well as your neighbors’.

• Radiator valves should only be kept in the on or off position. That means turned completely and not left partially open or closed. If the valve does not move freely, please contact the superintendent. Do not try to force the valve.
• Please check the radiators periodically to see if they are leaking. Most leaks occur by the valve and drip slowly. Report any leaks to the superintendent immediately. The sooner they are reported, the more quickly and easily they can be repaired. Damage can result to the flooring as well as the plaster ceiling and walls in the apartment below you.
• If you feel you are too hot, please notify me so that I can track overheating complaints. Please try to close all your radiators and try not to open windows to regulate temperature. The building is required by law to heat all apartments following specific guidelines. However, due to the nature of the radiator system and the size of the building, overheating can occur. Turning off radiators as opposed to opening windows helps in lowering fuel costs.

The new laundry vendor Hercules will be installing the final pieces of technical equipment in both laundry rooms and will be holding an open house on 3 October 2013, 5:30–6:30 p.m., to go over the new features.

A touch screen service console will be installed in each room that can be used for direct access to Hercules to report any issues and check on machines. There will also be a laundry alert system that will allow notifications remotely when your laundry cycle is completed or if machines are available.

The open house will be held in the Nagle laundry room (basement of 37 Nagle Avenue), since there is more room. We hope you all can attend.

If you have questions about any of the machines or features, you can contact Hercules directly using the information posted in the laundry rooms.

From: Steve Vernon, President
Date: 23 September 2013

Dear Shareholders,

I wanted to let you know of some Board member changes since the annual meeting.

At the annual meeting, Terry Vernon was on the ballot to return to the Board (Terry and I are married). During the meeting, Terry declined to run again when someone new showed interest in running, our longtime neighbor, Vilma Rios. With these two changes, there were nine people vying for nine seats and so no runoff election was necessary and the shareholders voted on all via acclamation.

Subsequently it was discovered that, while Vilma is a long time resident, she was not yet a shareholder and thus ineligible to run for the Board.

Two names surfaced in the interim to fill Vilma’s seat: Terry Vernon and Kristin Tsafos. Both candidates had prior Board experience.

Babette Crain offered to step down from the Board so that the Board would not have to choose between Terry and Kristin to fill the one slot (as with Babette stepping down, there were two open seats).

I wanted to thank Babette, though belatedly, for her service and dedication to the Board, the building and to me personally. She is an example of what being a great neighbor is all about.

Since Babette is no longer on the Board, she is requesting that if you have a comment, compliment or complaint, please reach out to the other Board members, management or me. Being as active as she is, however, I am sure I will still “hear about it” from her if things go astray.

Here are your 2013–2014 Board members:

President: Steve Vernon, 6S*
Vice President: Ross Williams, 5S*
Treasurer: Ryan Scott, 2T*
Secretary: Kristin Tsafos, 4R*
Scott Lahodny, 1J*
David Sykes, IT*
Terry Vernon, 6S*
Elisabeth Furtado, 6J
Jeaninne Jones, 2K

*Served on a prior Board

Co-op Board meetings for 2013–2014 are typically scheduled on the second Monday of every month (with one exception), from 7:30 to 9:30 p.m., in the community room in the basement of 37 Nagle Ave.

All shareholders are welcome!

The Board meetings and other meetings for 2013–2014 have been scheduled as follows:

• Monday 23 September 2013 (fourth Monday)
• Monday 14 October 2013 (second Monday)
• Monday 11 21 November 2013 (second Monday third Thursday)
• Special Board Meeting — Saturday 7 December 2013, 10:00 a.m. to 3:00 p.m.
• Monday 9 December 2013 (second Monday)
• Monday 13 January 2014 (second Monday)
• Monday 10 February 2014 (second Monday)
• Monday 10 March 2014 (second Monday)
• Monday 14 April 2014 (second Monday)
• Monday 12 May 2014 (second Monday)
• Monday 9 June 2014 (second Monday)
• Annual Shareholders Meeting — tentatively Wednesday 25 June 2014 (TBC)

All meetings are scheduled to begin at 7:30 p.m. and are subject to be changed.

Please remember that the annual meeting of shareholders is scheduled for this Wednesday evening [26 June 2013] in the courtyard behind 37 Nagle Avenue.

• Dinner starts at 6 p.m. – wine will be served.
• Meeting starts at 7 p.m., given a quorum.
• All shareholders are encouraged to attend in person or sign a proxy so that business can be conducted. You can give your signed proxy to any shareholder, Board member, or Justin Verret (the co-op’s manager).
• Vote on Board members for the 2013/2014 term.

Become a Board Member

There are some retiring Board members this year. If you would like to run for the Board, please contact Justin.

Proprietary Lease Change Voting Continues

Since 2011, the co-op has been voting on nine proposals to bring the proprietary lease current with the times and to give the Board more financial tools. This vote is almost complete. However, management does not have record of receiving votes from the following apartments:

• 31 Nagle Avenue: 4M, 6L
• 37 Nagle Avenue: 1B, 1F, 2B, 3B, 5C, 6A
• 14 Bogardus Place: 3U

We would like to conclude voting on these very important topics by this year’s annual meeting. If you need voting materials, or if you have your ballot ready to cast, or if you have any questions, please contact Justin. Also, if you have voted and you see your unit number above, please contact Justin to make sure he received the ballot.

The Annual Meeting of Shareholders is scheduled for Wednesday 26 June 2013 at 6 p.m. in the courtyard (or in the basement Community Room if it rains). Dinner will be provided.

The purpose of the meeting is:

• To elect officers and directors to serve for a term as stipulated in the By-Laws of the Corporation;
• To consider and act upon all actions taken by the Board of Directors and Officers of the Corporation since the last meeting of shareholders;
• To transact such other business as may properly come before the meeting.

For more details, please read the Notice of Annual Meeting of Shareholders, which you received in the mail earlier.

In case you are unable to attend the Annual Meeting, please fill out the Proxy form appointing a trusted shareholder who will be attending to vote on your behalf. This is needed to ensure that there is a quorum for the meeting. Mail or fax the completed proxy to the Managing Agent. If you do attend, the proxy will not be used.

If you wish to run for the Board of Directors, please send a biographical sketch to the Managing Agent by 24 June 2012 so that it can be distributed to the shareholders before the meeting.

See you at the meeting!